"Guiding Your Guests: 10 Thoughtful Hospitality Tips for a Comfortable Summer Wedding"

2018.06.17 published

A Summer Wedding in Hot Weather! Consideration for Guests is Essential *

A summer wedding held from July to September can be exciting under the bright sun, but it is essential to remember the consideration for the guests who come to celebrate.

Guests arrive, often from afar, dressed in jackets or formal dresses, even on days when just walking outside causes sweating.

It is the host's duty to ensure that guests can enjoy the celebration as comfortably as possible. *

In this article, we will introduce hospitality unique to summer weddings.

Please show your appreciation with as much consideration as possible for your guests who make the effort to come, "Thank you so much for coming in this heat!" ♡

Hospitality Idea 1: Welcome Drinks

During the hot months from July to September, welcome drinks before the ceremony start are essential!

Provide refreshing cold beverages to quench their thirst. ♡

Having a variety of non-alcoholic drinks alongside alcoholic options will be greatly appreciated.

If the welcome drink service is not included in the all-you-can-drink plan, make sure to add it.

Hospitality Idea 2: Cold Towels

Offering chilled towels is a unique hospitality gesture for a summer wedding.

This is especially appreciated by men wearing jackets! By the time they arrive at the venue, they are likely to be drenched in sweat, and a towel can help them freshen up.

While women may not be able to wipe their faces, applying the towel to their wrists or the nape of their necks can lower their body temperature and help them feel cooler.

Hospitality Idea 3: Changing Rooms

For guests traveling from afar, they may arrive sweaty and unable to dress appropriately from home.

Many guests may think to themselves, "I want to change after arriving at the wedding venue."

If you have many guests from distant areas, preparing waiting rooms for changing clothes and doing hair and makeup separately for men and women will be appreciated.

Hospitality Idea 4: Fans and Handheld Fans as Gifts

Giving fans or handheld fans to each guest is also recommended. Hand them out at the reception desk where guests first arrive, so they can use them while waiting. *

Some guests may bring their own fans, but it can be a little awkward to whip one out at a wedding.

By saying, "This is a little gift from the bride and groom," you can encourage guests to use them freely during the event. ♡

Paper items such as seating charts, menus, and programs shaped like fans are also popular. ♡

The appearance resembling popsicles is very suitable for summer, right?

Hospitality Idea 5: Amenities

It is customary among brides to provide amenities in the restroom.

For summer weddings, in addition to hairspray and cotton swabs, also consider providing:

☑ Deodorant spray

☑ Sweat wipes

☑ Baby powder

Other sweat-management items should be available.

Including a message like "Please feel free to use" will encourage guests to use them without hesitation. ♡

@0o.aya

Hospitality Idea 6: Cool Venue Decorations

Flowers and table arrangements with a refreshing design based on blue and white are popular. It conveys a sense of the season, doubling the effect! ♡

Centerpiece flower arrangements with flowers floating in water look refreshing as well. ♩

Hospitality Idea 7: Lap Blankets

The higher the outside temperature, the stronger the air conditioning usually is inside the venue.

It's essential to prepare blankets available for guests to borrow so they can warm up and not catch a cold from the air conditioning! ◎

Hospitality Idea 8: Cold Desserts

At the end of the wedding reception, desserts are served. For summer weddings, cold desserts such as sorbets, granitas, and ice cream are very much appreciated. ♡

Some couples even provide a shaved ice buffet.

Let's treat guests to delicious and refreshing summer sweets! *

Hospitality Idea 9: Taxi Tickets

If the venue is far from public transportation, providing taxi tickets is a good etiquette.

For weddings in comfortable climates, many provide taxi tickets for distances starting from a 10-minute walk, but summer weddings have the risks of heat exhaustion and sunstroke.

☑ Guests with weak constitutions

☑ Elderly guests

☑ Young children

Should receive taxi tickets even for short distances. *

Additionally, arranging a microbus instead of providing taxi tickets is another option.

Hospitality Idea 10: Delivery of Favors

The last hospitality idea to introduce is the delivery of wedding favors. *

After the wedding, carrying heavy favors home in the heat can be quite exhausting.

By using a delivery service for the wedding favors, guests can return home more comfortably. ♡

Don't Forget Guest Consideration! Let's Make it a Fabulous Summer Wedding!

We introduced some hospitality points to consider for weddings held in hot weather.

While focusing on outfits and decorations is important, the most crucial aspect is whether guests enjoy themselves on the day.

Let’s think about how guests can have a comfortable experience, making it a day they can say, "What a lovely wedding!" ♡

@0625.tn.wedding