"Prepare a 'Guest Reception Request' for the Receptionist! Increase Your Kindness Factor by 300%!"

2020.01.04 published

I really want to thank the guests who help with the reception.

At a wedding ceremony where the bride and groom invite and entertain guests, it is necessary to ask guests for their cooperation in helping with the reception duties.

We ask for two friends of the bride and groom each to come to the venue a little earlier than the other guests on the day and assist with reception duties.

@e.t_wdg_hawaii

Most likely, the bride and groom will ask their close friends or colleagues, but it's important to remember that "there is etiquette even among close friends."

Of course, we should prepare a proper thank-you for the reception helpers,

but the bride and groom's important duty is to provide detailed information in advance so that guests do not feel anxious or confused about "What should I do?" or "I have to ask a staff member to find out..."

(It's completely unacceptable to leave the schedule vague and say, "You can just ask the staff on the day!")

@yuih_wd

Creating a "Reception Request Letter" is a kind gesture♡

To thoroughly inform the guests who will assist with the reception on the day of the event,

it is recommended to create and hand out a "Reception Request Letter."

@ri____mina

You might be wondering, "What is that...? Has this been around before...?" but

to put it simply, it's a detailed sheet for reception guests that outlines what we would like them to do, points to pay attention to, and the schedule for the day.

@ht_wed0915

Honestly, the reception duties at a wedding are not particularly difficult.

Moreover, when asked to handle the reception, most people can research and figure out the basic things to do (especially those with previous experience).

But.

Information like, "Please guide the guests on how to participate in the wedding tree or the dress color guessing quiz in this way,"

or,

"Please give the collected monetary gifts to each of our mothers,"

can only be known on the day itself.

Also, such information is usually communicated verbally by the staff on the day, so forgetting or overlooking something could cause significant issues later.

Therefore, wouldn't it be wonderful to have a "Reception Request Letter" that includes all that important information as well as small details?

It’s not essential, but having it makes both the bride and groom and the guests feel more secure♡

@yuih_wd

Things to include in the "Reception Request Letter" *Sample text

Here are some examples of what you might want to write on the "Reception Request Letter":

==============================

【① Greeting】

Thank you for coming today amid your busy schedules to attend our wedding reception.

We also appreciate your willingness to take on the reception duties.

While we have many requests, please check the items below and kindly assist in guiding everyone.

【② Flow】

Please arrive at the venue at ○:○○.

First, please gather the monetary gifts and guest cards (the name cards included in the invitation) from the guests.

*Please keep the collected guest cards in the designated bag.

If any guests forget their guest cards, we have spares, so please guide them to fill those out.

After receiving the monetary gifts, please ask guests to sign the marriage certificate and distribute one copy of the seating arrangement to each guest.

At the same time, please guide the guests on the dress color guessing quiz available on the table to the left.

For those who checked the travel expenses, taxi fares, or accommodation fees on the guest list, please hand over the corresponding envelopes.

○:○○ Ceremony begins

*We kindly ask that you take the collected monetary gifts with you to the ceremony.

After the ceremony

Once all reception duties are complete, please hand the collected monetary gift bags to each of our fathers (mothers).

==============================

Something like this＊

Feel free to add or remove text as needed.

A "Reception Request Sheet" is convenient if you have it＊

It’s a "Reception Request Sheet" that summarizes everything the bride and groom want to convey to the guests assisting with the reception on a single sheet of paper＊

While it’s not something you absolutely must have, it is reassuring and allows for smoother operations for the guests when all necessary information is summarized on one page.

"I have done reception duties several times, but this is the first time someone's prepared something to this extent!"

"This is really helpful, and I can manage the reception with peace of mind."

"This is a true display of thoughtfulness...!"

They are sure to appreciate it.

You can pass it to the staff on the day or send the data via LINE the day before – both are recommended.

Brides-to-be approaching their ceremony might find it beneficial to create a "Reception Request Sheet" too♡

➡ How to create a "Reception List" to give to those helping with the reception on the day of the wedding

@kiide69