"Reducing the Burden on Reception: Creative Ideas for Handling Multiple Guests Offering Transportation Funds"

2020.01.22 published

Many People to Give Transportation Expenses...!

Relatives living locally, friends from school days, and company colleagues before relocation, etc.

If there are attendees coming from afar for the wedding, it is customary to provide transportation expenses as a thank you for their long journey.

If there are few people to whom you give transportation expenses, it’s typically done by the parents on behalf of the bride and groom. If there are many, the expenses can be distributed at the reception, but when there are dozens of recipients, the reception can get quite hectic.

(Anyone who has experience at a reception should understand...)

When giving transportation expenses at the reception, it's common to pre-label envelopes with sticky notes indicating “To XX” in a clear manner and to remove the sticky note just before handing it over.

If the number of recipients is small, you can simply remember who needs to receive the transportation expenses (for example, Mr. Tanaka) and take off the sticky note when he arrives.

However, if the number is large, you’ll need to check the names written on the congratulatory money bags received at the reception or in the guest book before confirming if transportation expenses are needed.

Searching for Mr. Tanaka among dozens of transportation expense envelopes, where his name might not even be present, can take time and result in a crowded reception!

Transportation Expenses Indexed by Japanese Alphabet

When many people are to give transportation expenses, it's considerate to separate them into the groom's side and the bride's side, with “Japanese alphabetical index labels” attached for organization.

This way, the numerous transportation expenses become easy to identify. If the number is high, using the Japanese alphabet is ideal, but if not as numerous, it might be fine to write out all the last names like “Tanaka.”

Creating a list specifically for those giving transportation expenses to be kept alongside can be even more considerate.

This allows for a double-check to prevent any missed distributions.

Using a file case with lots of sections, often referred to as “section files” or “index files,” makes it portable and convenient!

Creativity Needed When There Are Many Transportation Expenses

When distributing a large number of transportation expenses at the reception, it’s vital to devise a method that allows for a smooth distribution.

By organizing them by dividing into the groom's side and bride's side, and aligning them alphabetically while adding clear indexes, you can lessen the burden on the reception staff. This can be a helpful approach if there are many people to whom you need to give transportation expenses.

➡️ If preparing a reception list yourself is challenging, here’s a template where you just need to input the guest names♡

➡ Check out the list of reception articles here＊