# How to Create a "Reception List" to Hand Over to the Person in Charge of Reception (Template Available on Canva)

2024.09.11 published

殿堂記事

"Reception List" to Give to the Person in Charge of Reception

For those who will be in charge of the reception at the wedding,

it is common to request:

・Confirmation of attendance

・Receiving monetary gifts

・Handing out transportation expenses or thank-you gifts

Since there are many tasks to handle, it is often useful to create a "Reception List (also referred to as a reception name list or reception request document)" and hand it over to the staff on the day of the wedding.

Typically, this reception sheet is not provided by wedding venues, so you will likely have to create it yourself. However, for those who are not familiar with computers, this can be quite a chore.

Therefore! Marry has created a Canva template (which can be used for free) for you!

➡ Here is the reception sheet template that you can use just by adding names!

Everything you need is included, so all you have to do is input the necessary information, such as guest names, and print it out in A4 size for immediate use.

The price is 1,122 yen (including tax), which is a nod to "good couples."

It's easier to use than spending several hours making it from scratch, so please take advantage of it!

Here’s a detailed explanation of how to use and create it.

[How to Create a Reception List]

First, write down what you want to request at the reception.

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Reception List for the Groom's Family on [Date] [Groom's Family] & [Bride's Family]

Thank you, [Name] and [Name], for taking on the role of reception today.

Here are three things I would like you to handle:

① Confirmation of attendance: Please mark "〇" for attending and "／" for not attending in the attendance column.

② Receiving monetary gifts: Please mark "〇" in the monetary gift column once received.

③ Handing out transportation expenses and thank-you gifts: Details are in the remarks column. There are sticky notes with letters and names attached to the envelopes, so please remove them before giving them out.

We appreciate your cooperation today.

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💡 Tips

・Clearly label at the top "For the Groom's Family" and "For the Bride's Family" to prevent confusion for the reception staff.

・Remember to include the names of those you are asking to help at reception.

・Including the date and the names of both families makes it safer to leave at the venue.

・Write the requests in a clear, understandable way.

Next, create a guest list by entering guest names.

💡 Tips

・Arrange names in alphabetical order for easy searching, and include phonetic readings (furigana).

・For people you assume won’t give a monetary gift (like couples or children), pre-fill the gift column with "－".

・To avoid forgetting to hand out transportation expenses, highlight those who will receive them in yellow or another noticeable color.

・Label the envelopes you will hand out clearly with numbers and names.

・Instead of assigning numbers 1, 2, or 3 to both the groom and bride, use different symbols for differentiation, like numbers 1-5 for the groom and letters A-E for the bride for clarity.

[Reception List for the Groom's Family]

[Envelope for Groom]

@kaoooru0921

[Reception List for the Bride's Family]

[Envelope for Bride]

@kaoooru0921

The template is here♡

The reception list created in this article can be purchased from BASE *(1,122 yen including tax)*.

Upon purchase, you will receive a Word document with a link to the Canva template. Please log in to Canva (it's free) using that link and use it.

The template itself cannot be edited, so after opening the template, be sure to save a copy from the [File] menu for your use.

➡ Download the reception list template here

Let's Create a Clear Reception List!

This article has introduced you to how to create a reception list and provided a template.

Let’s make a detailed and accessible reception list so that the reception can proceed smoothly!

➡ Download the reception list template here

➡ If you haven't chosen a dress yet, please inquire about the "Dress Concierge." You can rent a dress at a good price!