[Ultimate Guide] Check Before Delivering to the Venue! A Checklist of Important Considerations for Wedding Item Delivery*

About "Bringing Items" to Your Wedding Ceremony: How to Transport Your Belongings to the Venue?

You obviously do not need to bring the food or wedding favors that the venue provides. However, if you’re a bride who has handmade paper items or welcome items, you must transport your belongings to the venue before the big day♡

So, can you just pack up the items you've prepared and mail them?

Transporting Items to the Venue is an Important Task*

The task of transporting the DIY items and small gifts you've prepared to the venue is very important♡ They are crucial items to ensure your guests feel welcomed, so they must be treated with care＊

Transporting items to the venue isn't simply about putting them in a cardboard box and sending them off＊ There are some things to keep in mind, so make sure to check before transporting them♩

Check Before Transporting Items to the Venue ①

There are an increasing number of designs that use alphabet characters for place cards, right? Using stylish and cute alphabets for place cards is truly wonderful♡ However, it would be a big problem if the place cards, which serve as name tags for guests, are placed at the wrong spots!

On the day of the event, the venue staff will arrange the place cards on the tables. Therefore, to avoid mistakes with just alphabets, make sure to write the guests' names in kanji on sticky notes attached to each place card♩

After that, divide them by table and place them in bags＊ By doing this, mistakes can be avoided, so even though it's a challenging task, let’s do our best♡

@cano.bride

Check Before Transporting Items to the Venue ②

Before organizing your items, it’s essential to create a transport list♡ You don’t want to arrive at the venue and find that you’re short on items, so make a detailed list of which items and how many of them are being transported♩ Also, attach sticky notes with the same names as those on the list to the items＊ This can help prevent forgetting items♩

@yuih_wd

It’s also courteous to state on the transport list whether you want the items returned after the ceremony or disposed of. This allows the planner to work smoothly after the ceremony, so it’s highly recommended＊

Check Before Transporting Items to the Venue ③

If you're a bride who is particular about the layout of the welcome space items, create an instruction sheet♩ Sometimes, just explaining during rehearsals or transport won’t effectively convey what you want. Clearly indicate where each item should be placed on your instruction sheet＊

When writing the item names on the instruction sheet, make sure to use the same names as those on the transport list and sticky notes＊ This way, everything is unified across all lists, eliminating any chances of mistakes♩

Transporting Items to the Venue Carefully♡

On the day of the wedding, the bride will be busy with preparations and will need to leave almost everything to the venue staff♡ To avoid any miscommunication, pay attention to what I have shared during transport♩

If you do, there's no doubt that it will be a wonderful wedding＊