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"Want to Share Everything at Once: 6 Essential Tips for Asking a Friend to Be Your Second Party Organizer"
2016.07.06 published
Never Dump All the Preparations on the Second Party Manager! Absolutely Not!
After the wedding ceremony and reception, many brides are looking forward to a fun second party with close friends! To make that second party a success, the key is to choose the right manager. Recently, more couples have been relying on professional services, but many still prefer to have a friend act as the manager.
However, even though someone has kindly taken on the role of manager, you must never say, “You can handle the rest!” and dump all the preparations on them! This can cause confusion for the manager and lead to problems.
Here’s a Summary of What We Want to Convey to the Second Party Manager♡
In light of this, we have created a list of requests for when you ask a friend to be the manager of the second party. By communicating what you want them to do in advance, the manager will have a clearer understanding of their responsibilities and it will be easier for them to prepare.
To lead to a successful second party, here’s the list of things the second party manager should do in advance:
Here’s What We Want to Convey to the Second Party Manager① Create a Manager Group
Of course, the second party manager cannot handle everything alone. It's best to have at least two people each from the groom's side and the bride's side to ensure the preparations go smoothly. Choosing trustworthy individuals from the perspective of the bride and groom is essential, but it's also good for the managers to rely on and know each other well. It's best if the bride and groom can participate in the meetings with the manager group.
Here’s What We Want to Convey to the Second Party Manager② Venue Search
The first thing we need the second party manager to do is to help choose the venue! If the second party is taking place on the same day as the ceremony and reception, look for sites close to the main event. If it’s on a different day, let them know your preferences for locations so that they can book a place quickly. Make sure to give them ample time to check it out in person.
Here’s What We Want to Convey to the Second Party Manager③ Budget Discussion
At the initial stages of preparation for the second party, it's essential to establish a budget. This will determine the scale of the second party. Since it involves money, it might be a sensitive topic, but it's crucial to discuss it openly and transparently.
Here’s What We Want to Convey to the Second Party Manager④ Planning the Program and Entertainment for the Day
Once the budget, venue, and date are decided, it's time to consider the schedule and entertainment for the day! Confirm with the venue regarding sound equipment, video, and projector availability, and prepare games to ensure guests have a good time. This is known as planning, which can be challenging but also rewarding.
Here’s What We Want to Convey to the Second Party Manager⑤ Confirm the Attendance of Guests
This can be quite a labor-intensive task: confirming the attendance of guests! Sending invitations via postcards is common for second parties, but couples are increasingly sending web invitations via email. Choose a method that makes it easy for the managers to handle, and let the bride and groom follow up with guests they don't know personally.
Here’s What We Want to Convey to the Second Party Manager⑥ Day-of Operations
Finally, it’s the day of the second party! While the operations are entrusted to the managers, there are many tasks including emceeing, timing, accounting, registration, photography, videography, visual media, and sound. It's ideal to divide roles according to strengths and conduct multiple rehearsals in advance. Let’s do our best!
[In Conclusion] It’s Important for the Bride, Groom, and Managers to Collaborate♡
The most important thing when you’ve asked a friend to be the manager of the second party is that the bride and groom do not forget to consider the feelings of the manager and engage in collaboration. Occasionally, I hear stories from managers saying things like, “I was given the task but then complained about it…” This should absolutely not happen! Show appreciation for their willingness to help despite their busy schedules and ensure you’re mindful of their contributions.
Additionally, participating in discussions as much as possible and providing specific requests will also be appreciated by the managers. And let’s not forget that **the managers are important guests** in their own right.
