"5 Transportation Hospitality Tips to Prepare for Weddings at Venues with Limited Accessibility: Minimizing Guest Burdens"

2016.10.03 published

I Want to Support Guests' Attendance, Even a Little♡

There has been a significant increase in wedding venues with good access, making weddings more accessible for both couples and their guests. However, there are still couples who choose to hold their weddings in locations that are far from the station or in resorts distant from residential areas.＊

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Given that the venue may not be very accessible, there are still plenty of ways to pamper the guests♡ To ensure that guests can attend the venue comfortably and happily, we would like to introduce the greatest efforts that the couple can make to show their consideration.＊

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Guest Consideration ① Prepare Transportation Options♡

When holding a wedding at a venue that is not easily accessible, it's essential to firmly prepare transportation options for guests first. Including a schedule for a free shuttle bus from the station to the venue and taxi vouchers in the invitation is a good idea. Additionally, to accommodate guests who may drive, it’s wise to inform them in advance about the parking location!

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Guest Consideration ② Secure Changing Rooms♡

If the journey from home to the wedding venue is long, some guests may hesitate to wear their formal dresses or suits. For such guests, setting up separate changing rooms for men and women is the BEST response. Be sure to consult with the planner in advance and ensure that guests are smoothly directed on the day of the event!

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Guest Consideration ③ Create a Surrounding MAP!

For wedding venues that are not easily accessible, many guests are likely to arrive with extra time on hand. To avoid having them spend too long in the lobby or changing rooms, it’s thoughtful to prepare a map highlighting nearby cafes, tourist spots, and salons that offer hairstyling services. This will surely be appreciated!♡

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Guest Consideration ④ Provide a Delivery Service!

By the time the reception and after-party are over, guests will likely be tired. Carrying heavy changes of clothes, luggage, and wedding favors can be burdensome. To ensure guests can return with as few items as possible, it is convenient to have a delivery service for luggage set up at the venue. Be sure to confirm arrangements for direct shipping of favors and any necessary receipts!＊

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Guest Consideration ⑤ Secure Accommodation for Distant Guests...!

When inviting relatives or friends from your hometown to the wedding, there may be people traveling from far away. In addition to the monetary gift, transportation costs can be quite a burden, so arranging travel expenses and accommodation makes everything perfect! Do not hesitate to cover expenses for your guests; it’s best not to view it as a burden.◎

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To Avoid Giving a Bad Impression＊ Provide Maximum Hospitality to Guests!

Just the fact that the venue is not relatively accessible can create mental and financial stress for guests. If you do nothing to provide hospitality, it may lead to a negative impression! Especially for weddings at inaccessible venues, consider from the guests' perspective, “What would make them happy?” and do your utmost to provide thoughtful hospitality.♡

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